Personal Assistant to Director (Mandarin Speaking) - Jakarta Barat

Are you a highly organized, detail-oriented professional with fluency in Mandarin and a passion for executive support? PT OTWOO Cosmetic Indonesia, a leading name in the beauty and cosmetics industry, is seeking a Personal Assistant to the Director to join our dynamic team in Jakarta Barat. In this role, you'll be the backbone of our Director's operations, ensuring seamless coordination between the executive team and the broader organization. This is your chance to leverage your Mandarin fluency to bridge cultural and communication gaps, while also showcasing your organizational prowess in a fast-paced environment.

At PT OTWOO Cosmetic Indonesia, we're not just a company; we're a story of innovation and excellence in the cosmetics industry. With a rich history spanning over a decade, we've grown from a small startup to a respected player in the market. Our commitment to quality, sustainability, and customer satisfaction has earned us a loyal customer base and industry recognition. As our Personal Assistant to the Director, you'll play a pivotal role in maintaining this legacy of excellence.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to the Director, including but not limited to, managing schedules, coordinating meetings, and handling correspondence.
• Assist in the preparation and organization of Director's travel arrangements, including visa applications, itineraries, and accommodation bookings.
• Coordinate with various departments to ensure the smooth flow of information and resources, acting as a liaison between the executive team and the rest of the organization.
• Manage and maintain the Director's calendar, ensuring all appointments and commitments are accurately recorded and communicated.
• Assist in the preparation of reports, presentations, and other materials for the Director, ensuring they are accurate, timely, and visually appealing.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Leverage your Mandarin fluency to assist in the coordination of business activities with our overseas partners and clients.
• Participate in the implementation of company policies and procedures, ensuring they are followed and adhered to.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in a similar role, preferably in the beauty and cosmetics industry.
• Proven track record of providing exceptional administrative support to executives.
• Fluency in Mandarin, both written and spoken.
• Excellent organizational skills, with the ability to manage multiple tasks and priorities effectively.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in using Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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